EMPLOYEE AND INTERN CANDIDATE INFORMATION NOTICE
This Employee and Intern Candidate Information Notice has been prepared by Erde Engineering Industry and Trade Inc. (“ERDE”) to inform candidates applying for employment or internship about the processing of personal data shared with ERDE, in accordance with the Personal Data Protection Law No. 6698 (“KVKK”) and related regulations.
1. Data Controller and Representative
Under the KVKK, your personal data may be processed by ERDE as the data controller within the scope explained below. ERDE takes all necessary technical and administrative measures to prevent the unlawful processing, unauthorized access, and ensure the safe storage of your personal data. This notice aims to provide information regarding the processes involved in handling the personal data shared by employee and intern candidates with ERDE.
2. Data Processing Activities and Scope
In connection with potential employment or internship relationships, ERDE processes personal data of candidates as detailed in the table below:
| Data Category | Processed Personal Data |
| Identity | Name, surname, ID number, date of birth, military service status |
| Contact Information | Address, phone, email |
| Professional Experience | CV details (e.g., previous workplaces, references) |
| Education | Educational background (e.g., school, diploma, courses, certificates) |
| Criminal Records | Judicial record |
| Visual Records | Photos (if included in CV), images collected via workplace cameras |
The personal data of candidates is processed due to:
a. Compliance with legal obligations stipulated by the Labor Law, Occupational Health and Safety Law, Turkish Code of Obligations, and other relevant regulations,
b. The necessity of processing personal data directly related to the establishment or execution of employment contracts,
c. The necessity of data processing to protect ERDE's legitimate interests without violating the candidate's fundamental rights and freedoms,
d. The public disclosure of personal data by the data subject.
Personal data collected during these processes are stored in physical and/or electronic environments using automated or non-automated methods to:
- Communicate with candidates,
- Implement HR policies and procedures,
- Conduct candidate selection and placement processes,
- Ensure information security and the physical security of premises.
Personal data obtained for these purposes may only be shared internally to assess candidates’ qualifications and suitability for the role. Candidate CVs may also be forwarded to ERDE group companies to evaluate other potential job opportunities.
3. Methods and Purposes of Processing Personal Data
Personal data is collected through the following means:
- Completing the application form available on ERDE's website at https://www.erdemuhendislik.com/,
- Written or verbal communication channels with ERDE,
- Photos from CVs, and images captured by cameras installed on company premises for security purposes.
With explicit consent, candidates' personal data may be included in ERDE’s candidate pool to meet future staffing needs. These data may be processed using automated or non-automated methods in both physical and electronic environments.
4. Retention Period for Personal Data
ERDE retains personal data for a period of two (2) years, or in accordance with legal retention requirements, using current technological methods and limiting data retention to the purposes of processing.
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5. Rights Under Article 11 of the KVKK
As per Article 11 of the KVKK, you have the following rights regarding your personal data processed by ERDE:
- To learn whether your personal data is processed,
- To request information regarding the processing of your personal data,
- To learn the purposes of processing and whether your personal data is used in accordance with those purposes,
- To know the third parties to whom your personal data is transferred domestically or abroad,
- To request the correction of incomplete or inaccurate personal data and to request notification of such corrections to third parties to whom your personal data has been transferred,
- To request the deletion or destruction of personal data in accordance with the conditions set forth in Article 7 of the KVKK and to request notification of such actions to third parties to whom your personal data has been transferred,
- To object to any unfavorable outcomes resulting from the analysis of your data exclusively by automated systems,
- To request compensation for damages if you incur loss due to unlawful processing of personal data.
You may deliver your requests regarding these rights in person to ERDE’s address at Dudullu Organized Industrial Zone, 1st Street No:3, 34776 Ümraniye/Istanbul, with the required verification documents. Alternatively, you may send your request via notary, other methods specified under KVKK, or as a securely signed electronic document to erdemuhendislik@hs02.kep.tr.
6. Updates to the Information Notice
ERDE reserves the right to review, update, amend, revise, or modify this Information Notice and its data processing practices periodically. Any updates will be published on the official website at https://www.erdemuhendislik.com/tr. Updated terms will take effect as of the date of publication.
7. Contact
For any inquiries, suggestions, or additional requests regarding the KVKK policy or other data protection practices, you may contact us via the details below:
Company Name: Erde Engineering Industry and Trade Inc.
Email: info@birlesimgrup.com
Kep Address: erdemuhendislik@hs02.kep.tr
Contact Address: Dudullu Organized Industrial Zone, 1st Street No:3, 34776 Ümraniye/Istanbul
Phone Number: +90 216 499 49 59
Last Updated: October 7, 2024